Development Approvals Coordination
Coordinate the planning and professional inputs needed for a development approval pathway.
01 · Clarify the approvals pathway
A project can depend on several professional submissions and authority decisions. Delays often become harder to manage when nobody has a complete view of what is outstanding, which documents depend on other work and who owns the next response.
We help establish a clear approvals pathway and keep the agreed coordination record current. The task brings together document readiness, responsibilities, submissions, queries and conditions across the appointed team. Architectural, engineering, survey, environmental and legal work retain their professional owners. The authority's decisions and review stages are distinguished from the programme for the team's own work.
02 · When to commission this service
- A development involves several appointed consultants or approval streams.
- Documents, review comments and dependencies are scattered across different people or correspondence.
- A client needs an agreed pathway and a reliable record of actions before and during submissions.
03 · Your coordinated approvals record
- An approvals pathway and responsibility schedule showing the relevant workstreams, appointed professionals and information dependencies.
- A document-readiness checklist and submission tracker for the approval streams included in the coordination scope.
- A response, conditions and action register identifying owners, outstanding decisions and the next agreed steps.
04 · From review to coordinated follow-up
- Map the project scope, site and relevant authorities
- Identify missing documents and responsible specialists
- Coordinate submissions and follow through on recorded actions
05 · Prepare the coordination brief
- Project brief and site information
- Available designs and approvals
- Appointed professional team and correspondence
06 · Scope and responsibilities
The proposal defines the commissioned outputs, professional roles, data needs and review process. Technical, statutory and partner responsibilities are agreed before work starts.
For technical teams
Physical and Land Use Planning Act, 2019; Physical and Land Use Planning (General Development Permission and Control) Regulations, 2021. Confirm the applicable county process for each site.
Points to agree in the technical brief
- Create a responsibility matrix showing each application, submitting professional, client input and dependency.
- Agree the document register, reporting frequency and process for responding to authority comments or project changes.
- Define coordination separately from the design, certification, legal advice and statutory decisions owned by other parties.
07 · Common questions
Does coordination include preparing all designs and specialist reports?
Only the planning work expressly included in the proposal. Other designs and reports are prepared and signed by the appropriately appointed professionals.
Can you take over a project already in review?
An initial handover review establishes the submissions made, correspondence received, team appointments and unresolved issues before coordination is agreed.
How do you report progress?
The scope identifies the tracker, reporting frequency, meeting arrangements and escalation points needed by the client and project team.
Make the next step clear
Share the location, your intended outcome and the information already available. Discuss your project →